SIPWAY ONLINE SCHOOL Operations Management System SOMS

Student Administration & Academic Operations Platform • Multi-stream governance across Technology, Arts, Commerce & extensible disciplines.

Staff Login
Staff Authentication Required to Access Operational Modules You are currently viewing the public overview as a guest. Sign in with your authorized staff credentials to access the Students Directory, Student Registration Wizard, Staff Accounts, and Operations Dashboard.
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A/L Streams
0 Streams
None
Students & Regs
0
0 active registrations
Curriculum
0 Subjects
Across All Streams
Verified Fees
Rs. 0
0 slip(s) pending
Dispatches
0 Packs
0 follow-up task(s)
System Health
100% HEALTHY
0 migrations • PDO
Academic & Governance
Academic Structure 0 Streams
Student Operations
Class Batches 0
Finance & Logistics
LMS & Intelligence
Configured Academic Streams Configure Streams
Active Subjects Catalogue
Subject Code Subject Name Stream Monthly Fee (LKR) Status
No active subjects found for this stream.
Subjects are fully configurable by administrators without changing application code. Manage Subjects →
Multi-Stream Operational Architecture

The platform decouples the Academic Structure (Academic Years, Streams, Subjects, Batches) from the Operational Workflows (Registrations, Payments, LMS Access, Logistics). Shared staff serve students across all disciplines using common operational modules:

Universal Student Profiles

Students possess a single institutional record with primary stream tracking, and can enroll across multiple subjects and batches.

Shared Financial Workflows

Payments and deposit slips are verified by shared payment officers and allocated to specific enrolled subjects regardless of stream.

LMS & Recording Operations

Centralized SOS account assignments, credential dispatch, and class schedule management across all academic streams.

Staff Scopes & RBAC

Shared operational staff operate across all streams by default, with configurable stream permissions where restricted scoping is desired.

System Environment & Runtime
  • Platform Architecture: Multi-Stream A/L
  • PHP Runtime: 8.2.35
  • Database Engine: MySQL / MariaDB (PDO)
  • Database Name: sipway_fasttrack
  • Application Timezone: Asia/Colombo
  • Operating Mode: production
Cross-Stream Operational Staff
  • Administrator
    All streams, staff RBAC & system governance
    admin
  • Manager
    Cross-stream audit & operational oversight
    manager
  • Payment Officer
    Multi-stream bank slip verification
    payment_officer
  • LMS Officer
    Centralized SOS accounts & credentials
    lms_officer
  • Courier Officer
    Study pack dispatches & tracking logistics
    courier_officer
  • Call Center Agent
    Inquiries & stream-scoped assignments
    agent
Core System Modules & Operational Capabilities
  1. 01 Multi-Stream Architecture
    Academic years, streams, subjects, and batch config
  2. 02 Staff RBAC & Authentication
    Granular permissions, secure sessions, login throttling, staff directory
  3. 03 Excel Import & Data Migration System
    Zero-dependency spreadsheet engine, column mapping, transactional import & audit
  4. 04 Student Registration & Operational Workflows
    Stream-agnostic student records, multi-subject matrix & lifecycle transitions
  5. 05 Payments & Fee Management System
    Multi-stream fee structures, payment recording, verification workflow, official receipts (REC-YYYY-XXXXX), reversals & reports
  6. 06 LMS Account & Student Access Management
    Operational account tracking, credentials dispatch, subject course enrollments, secure HTTPS class links & recordings, access helpdesk tickets
  7. 07 Courier & Document Tracking Management System
    Multi-item study packs, unique references (DSP-YYYY-XXXXX), tracking URLs, proof of delivery, delivery status transitions & follow-up resolution
  8. 08 Notifications & Follow-up Management System
    Centralized notification center, automated business rules, follow-up tasks (TSK-YYYY-XXXXX), chronological audit history & staff reminders
  9. 09 Reports, Analytics & Management Dashboard
    Executive KPI cards, interactive velocity & distribution charts, 14 dedicated domain reports, financial reconciliation & secure CSV exports
  10. 10 System Settings, Data Validation & Production Readiness
    Institutional branding, regional localization, relational integrity diagnostics, automated backups & production security hardening